Gyoseishoshi Lawyer explains the procedures and points to note when applying for permission to change status of residence in an easy-to-understand manner.
I want to change my student visa to an employment visa, which documents do I need to submit? I want to change my visa status from a student visa to an employment visa, but what documents do I need to submit? Do you have such problems?
For foreigners living in Japan,Status of Residence (Visa)is the very foundation of life. However, "application for change" is surprisingly complicated and may be denied if you apply for it without sufficient preparation.
This article is based on my experience as an administrative scrivener supporting numerous visa applications,Flow of application for change of status of residence, required documents, and practical notesI will explain the following in a gentle manner. I will guide you through the process so that you can move on to the next step with peace of mind.
Three key points of this article
- Explanation of the difference between "change of status of residence" and "renewal of status of residence" in simple terms
- Diagrammatic understanding of the process from application to permit
- Horiuchi Gyoseishoshi Lawyer talks about "Tips for Avoiding Disapproval"
Chapter 1: What is Change of Status of Residence?
Change of Status of Residence" from your current visa type,Procedures for switching to a qualification appropriate for the new activityrefers to the
For example, the following is a case in point
- Study abroad → Technical/Humanities/International Services
- Working → Spouse or Child of Japanese National
- Temporary Visitor → Designated Activities
According to the official explanation of the Immigration and Immigration Control Agency, changes are only allowed to "New activities are required by law.The main focus of the examination is the applicability of the qualification.
*For more informationthis way (direction close to the speaker or towards the speaker)
Chapter 2: List of Required Documents
| Dossier Name | proposer | remarks |
|---|---|---|
| Application for Change of Status of Residence | the person himself | Immigration Designated Form |
| Photograph (4cm x 3cm) | the person himself | Taken within 3 months |
| Passport/resident card | the person himself | original presentation |
| statement of reasons | The person in question or his/her representative | Specify the reason and circumstances of the change. |
| Contract of employment or letter of offer | place of employment | For work eligibility |
| Graduation certificate and transcript | educational institution | In the case of study abroad to work |
| Family register or marriage certificate | spouse | For family-based qualifications |
Incomplete or discrepant documentation not only delays the review process, but alsoRisk of disapprovalAlso. Preliminary checks by a specialist are very important.
Chapter 3: From Application to Permit
- Preparation of required documents
- Apply at the immigration office
- Screening (usually 1-3 months)
- Notification of Results
- Receive a new resident card
What is the ⏳ special period?
If you apply for "Change of Status of Residence" or "Extension of Period of Stay" before the expiration date of your stay approaches, from the date of official acceptance of the application by the Immigration and Residence Management Agency.Pending the results of the examination.This system automatically extends the period of stay in Japan (up to 2 months). (for a maximum of 2 months)
- Normally, legal residence is possible "even after the expiration date of the residence card".
- However, during this period, you will not be allowed to leave or re-enter the country
- If disapproved, must leave the country within 30 days of notification of the result.
👉 Source:Immigration and Residence Management Agency｜Renewal of Period of Stay and Special Period of Stay
Advice from Horiuchi Administrative Assistant: During the special exception period, "working" can continue as long as it is within the scope of permitted activities. It is important to apply early and keep records.
*Administrative Comments:The screening process tends to take longer during the peak season (March-April). If you have plans such as employment or marriage,2 months before the expiration dateThe application should be based on the following guidelines."
For inquiries about application periods, etc., click here.General Information Center for Foreign Residents
Chapter 4: Causes of Disapproval and Countermeasures
| Main Causes | concrete example | counter-measure |
|---|---|---|
| Insufficient eligibility | Work content is mainly simple labor | Professional description of duties |
| Inconsistencies in background and education | Different majors and different jobs. | Supplement the relevance with a statement of reasons |
| Incomplete documentation | Certificate expiration | Prepare up-to-date certificates in advance |
| Delayed application period | Apply just before the deadline | Start preparations with plenty of time to spare. |
Chapter 5: Case Studies
▶︎ College Student Visa → Work Visa
Mr. A graduated from an information processing college and received a job offer from an IT company. His major and job description matched, and he was smoothly approved.
▶︎ Work Visa → Spouse or Child of Japanese National
Mr. B married a Japanese national. Submit marriage certificate, proof of cohabitation, photo, etc. If the marriage is clear, you can rest assured that it will be approved.
▶︎ College Student Visa → Specified Activities (Employment Activities)
If you wish to continue job hunting after graduation, you can change your visa status to a special activity visa (maximum 1 year).
Pre-Application Checklist
- Are the activities of the status of residence appropriate for the new status?
- Do you have enough time to meet the residency deadline?
- Are there any incomplete or out-of-date documents?
- Do you have all the certificates from your company or school?
- Is the statement of reasons honest and specific?
Frequently Asked Questions (FAQ)
Q1. If I don't get the result by the expiration date, will I be overstayed?
A. No. If your application is accepted, you will be granted a "special period of stay" and you will be allowed to stay while your application is under review.
Note, however, that it is not possible to leave or re-enter the country. As an administrative scrivener, you are responsible for the expiration of your stay in Japan.1 to 2 months beforeIt is recommended that the application be submitted to
Q2. what should I do if my application is not approved?
A. The notice of disapproval will contain specific reasons for the denial. In many cases, if you check the contents, revise your documents, and reapply, you will be approved.
Common causes are "insufficient explanation of the work" or "inadequate certification". In such cases, the administrative scrivener can improve the situation by reconstructing the statement of reasons.
Q3: Can I change my visa status to a work visa even if I have a different educational background?
A. May be permitted if there is a connection between the major and the work.
For example: economics major -> sales job, psychology major -> HR duties, etc.
The key is to explain the "connection between the job description and the field of study" in the statement of reasons.
Q4: Can I apply on my own behalf?
A. Yes, an administrative scrivener qualified to act as an immigration agent can apply on your behalf.
For those who are busy or have concerns about the explanation in Japanese, going through a specialist will ensure a safe and reliable process.
Q5. Is there an interview when applying for a spouse visa?
A. It depends on the case. If there is doubt about the truthfulness of the marriage, an interview may be conducted.
In many cases, as an administrative assistant, the interview can be omitted by arranging the submission of a photograph, message history, proof of cohabitation, etc.
Message from Horiuchi Gyoseishoshi Lawyer
Changing your status of residence is a new step in your life. With the right knowledge and preparation, you are sure to have a positive outcome.
We will suggest the most suitable visa option for you based on your activities and background. We can also help you with documentation and interview preparation.
Inquiry / Access
Horiuchi Gyoseishoshi Lawyer Office (Shinjuku, Tokyo)
Attn: Gyoseishoshi Scrivener Yukiko Horiuchi
Affiliation: Tokyo Gyoseishoshi Lawyers Association, Shinjuku Branch
Tokyo Immigration and Residency Management Bureau, Application Agency Gyoseishoshi Scrivener
Member of Foreign Employment Support Organization (FESO)
Access:
5-minute walk from Higashi Shinjuku Station on the Tokyo Metro Fukutoshin Line
8-minute walk from Shin-Okubo Station on the JR Yamanote Line
12-minute walk from Okubo Station on the JR Chuo and Sobu Lines
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